Receptionist / Exec Admin

Houston, TX · Associate

About The Position

TL;DR:

Imubit is looking for a top-notch Receptionist/EA that will help support the growth of a startup transcending the process industry.


About us:

Imubit, a Houston-based startup backed by Silicon Valley Venture Capital, has invented a new machine learning paradigm for process industries. The company was founded by world-class machine learning scientists, globally renowned in process manufacturing, and serial entrepreneurs. Our clients are among the largest global energy, refining, and chemical operators.


Who we are/Why us

We are an energetic group of engineers and professionals, all looking to use our talents and experience to innovate the future of technology and energy. What started out as a team of engineers with a dream to change the way AI transcends refineries has turned into a global team of over 130 engineers, scientists, and industry experts at the cutting edge of the AI industry. The impact of our work can be seen both in the growth of the company and through the millions of dollars we are saving refineries all over the world. Our company culture is collaborative, inclusive, and supportive. We work through challenges and overcome obstacles together.

Here at Imubit, we work hard and we play hard. We share a belief in Imubit's mission to invent new technologies that help our clients transcend beyond the limits of what they considered possible. We accomplish this with creativity, innovation, dedication, safety, and integrity. 


We are looking for:

You, a resourceful, tech-savvy, highly efficient executive personal assistant, who pays attention to details and has a passion for getting things right the first time. You’re trustworthy and you have exceptional judgment; you recognize the best ways to prioritize your high-level tasks and daily support of the C-Suite’s ongoing needs. You are organized, yet adaptable and skilled with multitasking; able to execute and deliver quickly. You love exploring new domains, getting things done, and seeing the pieces come together. You are a people person with amazing communication skills, looking to join a fast-growing team in a market-defining company. 


In this position you will:

  • Work closely with the company’s leaders and stakeholders.
  • Move quickly and keep up to date on events, meetings, deadlines, and business plans.
  • Hustle every day and make a significant impact on the company’s efficient growth.
  • Support the local executive leadership team for their administrative and operational needs. 
  • Receptionist duties such as; sorting and delivering mail, answering the company’s phone, greeting visitors, and responding to all employee inquiries in a polite and timely manner. 
  • Grow with the position, own it, and take it to the next level.
  • This is a full-time, in-office position. 

Must-Have Qualifications:

  • Experience supporting C-Suite of a company; providing reliable assistance on both professional and personal matters
  • Prior experience as a virtual assistant is a plus; while this role is required to be onsite you are familiar with responding to requests in a timely manner 
  • Passion for customer service; willing to go the extra mile without hesitation and on short notice
  • Willingness to take ownership of several tasks; owning the process and forward-thinking mentality
  • Tech-savvy; you are familiar with Google tools and use the latest apps to help automate and manage your time efficiently and effectively
  • Ability to handle confidential information
  • Fluent in Hebrew is a plus



Imubit provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Imubit complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.


Imubit does not accept or retain unsolicited CVs or phone calls and/or respond to them or to any third party representing job seekers.


No visa sponsorship is available for this position.


[email protected]

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